Programme/Project Controller (ESA-ESTEC)


Sapienza Consulting is recruiting a Programme/Project Controller to assist in a coordinating internal resources and activities, interfacing with line management and stake holders in Navigation Directorate in ESA.

Responsibilities of the Programme/Project Controller

Support to the planning, preparation, execution and follow-up of projects /programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including:

  • Assisting in preparing, developing and maintaining programme level plans
  • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable
  • Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required
  • Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications

In the field of resources (i.e. financial and manpower) for programme/project(s):

  • Assisting in the preparation of long-term, medium term and in-year resource plans
  • Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports
  • Reviewing / checking of ESA internal expenditures such as re-charges, support services andpurchases for consistency with Cost–at– Completion (CAC) of industrial contracts
  • Checking commitments for consistency with budgets and ESA’s procedures andconsumption of commitment ceiling and initiating related budgetary transfers as required

In the field of procurements and execution of contracts:

  •  Support to the preparation and follow-up of the Agency’s tender actions.
  • Support to the proposal evaluations as expert for the price and schedule verification and analysis.
  • Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s)
  • Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles
  • Ensuring that above plans are properly inserted in the appropriate management tools
  • Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools
  • Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information
  • Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing 
  • Supporting industrial invoicing process and payment verification and control.
  • Provision of support to the Programmes and Projects. Depending on the size of the programmes/ projects and the organisation of the ESA responsible entity the activity may cover one of several programmes/projects. This may include different categories of ESA programmes/projects in relation to the nature of the corresponding activities, such as space programmes/projects, study and R&D activity programmes, EC projects and activities, etc

Profile of the Programme/Project Controller

  • Master’s Degree in Engineering/Business Administration or equivalent
  • At least 4 years of relevant work experience
  • Quick learner, diligent and accurate
  • Able to work autonomously and with initiative whilst remaining a team player
  • Service orientated
  • Familiarity with SAP and good proficiency in MS Excel a ‘must’
  • The work associated to this position can require handling of classified documentation. The candidate shall confirm to be eligible and willing to apply to a Personal Security Clearance. The previous possession of a Personal Security Clearance will be considered positively
  • Knowledge of contract procurement process

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