Documentalist (ESA-ESTEC)


Sapienza Consulting is recruiting a Documentalist to work at ESA-ESTEC supporting the JUICE Project. Proficiency in the English, French and the Dutch languages is a mandatory requirement.

Responsibilities of the Documentalist

  • Gathering of deliverable documents from the Project Industrial Consortium, Principal Investigators, Technical Officers and in-house experts
  • Document registration, distribution and archiving, as well as provision of reproduction services as needed
  • Handling confidential and export controlled information (e.g. ITAR) and access rights of users with respect to these deliverables
  • Provide assistance in documentation handling to the Project Scientific Institutes / Principal Scientists Teams and supporting users in retrieving documents from sources like Eclipse, FTPs…
  • Build up and maintenance of the Project document registration/filing system, acting as a point of contact for all the Project interfaces for documentation/administrative tools
  • Create all reviews platforms in a specific tool as Eclipse (e.g. PDRs, CDRs…)
  • Coordinate the setup of various internal and external file exchanging platforms (e.g. FTP)
  • Support to enhancements of the document management system and concepts, and of future improvements
  • Provision of support to the Project Control and Product Assurance Sections in the processing of RfDs, RfWs, DCRs, DCNs, CCNs, keeping track of them and providing overviews
  • Provision of various logistic and administrative support to the Project
  • Preparation of memo’s and letters in support to the Project

Profile of the Documentalist

  • Bachelor’s degree or equivalent qualification
  • At least 2 years of previous relevant work experience in the field
  • Experience in all the implementative phases of a mission, composed by multiple international interfaces; such experience in a Scientific mission is a definite asset
  • Experience in the administration and documentation management matters for launch campaign, previous participation in at least one launch campaign is an asset
  • The candidate shall have the clearance to handle export controlled documentation (e.g. ITAR) and have sound experience in handling confidential and export controlled documentation
  • The candidate shall have also experience in the support of the logistics and administration of a Space Project
  • Proficiency in MS Office packages
  • The candidate shall be highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule
  • The candidate shall demonstrate excellent communication skills, have distinctive customer focus and be a strong team player
  • General interest in and good understanding of technical, programmatic and policy issues of ESA Scientific programmes
  • Proficiency in the English, French and the Dutch languages is a mandatory requirement
  • Candidates must be eligible to work in the EU

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