Documentalist (ESA-ESTEC)


Sapienza Consulting is recruiting a Documentalist / Document Controller for the Galileo mission at the European Space Agency to work in the registration, distribution and dissemination of (classified) documents and media. The position requires EU and / or NATO Secret security clearance.

Responsibilities of the Documentalist

  • Document registration, distribution and archiving, as well as provision of reproduction services of documents and media.
  • Regular review of the status of documents in the different archive and storage locations and align this information in the Documentation and Configuration Management System database.
  • Processing configuration-controlled document changes and official papers relevant to the activities of the unit.
  • Generation and maintenance of documentation and configuration tracking lists.
  • Support to the management of the User Account List to the Directorate‘s servers and services.
  • Support to users for entering and retrieving documents from various Documentation and Configuration Management related server systems (internally and externally).
  • Liaising with industrial partner’s CADM officers and documentalists for exchanging data and resolving documentation and configuration related issues.
  • Provision of paper copies of electronic documents on request, creation of electronic versions of documents and management of original files.
  • Support to all documentation and configuration related tasks for technical and non-technical reviews.
  • Handling of classified documentation.
  • Support to the Directorate Document & Records Officer (DDRO) in discharging relevant functions.

Profile of the Documentalist

  • Bachelor’s degree in Business Administration, Information Management, or similar
  • At least 2 years of relevant work experience in document control
  • Experience working with Document Management databases
  • Already in possession of EU and / or NATO Secret security clearance.
  • Fluent in English; knowledge of another ESA member-state language is an asset
  • Candidates must be eligible to work in the EU

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