Administrative Assistant (SBIC)


Sapienza specialises in providing organisations in the Space and Defence industry with Software and Manpower. Sapienza has offices in Germany, France, the Netherlands and the UK. The Netherlands office has a team of software developers, commercial and internal services employees and provides administrative support to our manpower and services staff in the UK, France, Germany, and the Netherlands.  Sapienza is looking to recruit an Administrative Assistant to join their busy Administration team based in Noordwijk, the Netherlands.


  • Reception duties including telephone calls, information requests and receiving visitors
  • Checking and verifying monthly timesheets for submission to client(s) and Finance within tight deadlines
  • Resolving any discrepancies
  • Support to Sapienza personnel for business travel arrangements and subsequent expenses
  • Leave management for personnel
  • Support to recruitment team for interview travel and expenses
  • Support to contracts team for documentation
  • Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation
  • Electronic Filing
  • Meeting room bookings
  • Participation in the organisation of events (e.g. conferences, company Christmas party)
  • Other administration tasks as assigned or required

Experience, Skills and Aptitudes

  • Good work ethic with focus on accuracy and reliability
  • Ability to work to tight deadlines and prioritise work load
  • Experience with the registration of documentation
  • Fluent in English, written and spoken
  • Excellent telephone manner
  • Ability to work in a team across offices
  • Self-motivated
  • Experienced with Microsoft Office suite
  • Good communications skills and flexibility are key for this position
  • Knowledge of another European language an advantage
  • Willing to undergo security clearance procedures


  • University education an advantage
  • 2 + years’ experience in similar role an advantage

What Sapienza has to offer

  • Young and International environment, with over 30 nationalities represented across Europe
  • Gain experience in a growing organisation within the Space and Defence industry
  • Access to the Sapienza Training Academy for soft skills as well as technical skills training (e.g. presentation skills, business writing, PRINCE2, etc)

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